Privacy Policy
The short version. GKC is a network for golf course crews, with a paid Supporter membership for everyone else. We hold what you give us to run your account and show your work to the crew: your name, email, course, job and what you post. We don't sell it, we don't use it for advertising, and we don't use it to train AI. Your employer or club only learns you're on GKC if you ask them to confirm you. You can delete your account in the app at any time.
Who we are
The data controller is Work Less Group Ltd, a company registered in England and Wales (company number 17015163), registered office 29 Victoria Avenue, Rayleigh, England, SS6 9DH, trading as Greenkeeper Crew. We are registered with the Information Commissioner's Office under registration number ZC185365.
Contact us about anything in this policy at info@worklessgolfmore.co.uk.
What we collect, why, and our lawful basis
| What | Why | Lawful basis |
|---|---|---|
| Email address, or your Apple ID sign-in (which may be an Apple private relay address) | To sign you in with a one-time code or Sign in with Apple, and to contact you about your account. | Contract |
| Name, job title, course, years in the trade, bio, profile photo | To build your profile and show it to other members. Your name and course appear on your posts. | Contract |
| Posts: photos, videos, titles, captions, the time you took them, and the course they're from | To publish your work to the feed, your course page and your profile. | Contract |
| Comments, board threads and replies, kit reviews, questions and answers, reports about a course, job applications | To provide those features. A job application is shared with the employer that posted the job. | Contract |
| Verification requests: your course, role and, if you give it, a contact at the club | To confirm with your club that you work there, so the verified tick means something. | Legitimate interests (a trustworthy network) and contract |
| Supporter subscription records: product, dates, and the store's transaction identifier | To give you Supporter features while you pay, and for our accounts. | Contract; legal obligation (tax records) |
| Putts you give and receive | To run Putts and the crew rewards they fund. | Contract |
| Likes, follows, blocks and reports you make | To run the feed, protect you from people you've blocked, and moderate the community. | Contract; legitimate interests (safety) |
| Device push token and notification settings | To send the notifications you've allowed. | Consent (given in your phone's settings) |
| Technical data: IP address, app version, device type, and server logs | To keep the service secure, stop abuse and fix faults. | Legitimate interests (security) |
Photos and location
When you post a photo we remove its hidden metadata, including any GPS location, before storing it. The app asks for your camera only when you tap Camera. We don't track your location. If a future version offers to tag the hole you're on, it will ask first and only use your location while you are posting.
What we don't do
- We don't sell or rent your data, or share it with anyone for their own marketing.
- We don't show you third-party advertising or use advertising trackers.
- We don't use your posts or data to train artificial intelligence models.
- We don't tell your employer or club you're on GKC unless you ask them to confirm you.
What other members can see
GKC is a public network within the app. Your name, photo, job, course, verified status, posts, comments, board posts, kit reviews and answers are visible to other signed-in members. Supporters appear to others by first name and initial (for example "Hannah W.") on questions they ask. Your email address is never shown to other members. A job application shares your name, job, verified status, your note and your email with that employer.
Sponsors
GKC may show sponsored content from a partner, clearly marked. If you tag a partner's kit in your post, the post shows their logo. We don't share your personal data with sponsors. If we ever report to a sponsor how their content performed, it will be as totals that don't identify anyone.
Who we share data with
Only the suppliers who run the service for us, under contracts that bind them to our instructions:
- Amazon Web Services (Lightsail): our server, database and file storage, in the London region (eu-west-2).
- Twilio SendGrid: sign-in codes and account emails.
- Apple and Google: sign-in, in-app purchases and push notifications, under their own terms.
- Bunny.net (BunnyWay d.o.o., Slovenia, EU): video and image delivery, when we move media to it.
We may disclose data if the law requires it, to protect someone's safety, or as part of a sale or reorganisation of our business (in which case this policy continues to apply). Where a supplier processes data outside the UK, the transfer is protected by an adequacy decision or the UK International Data Transfer Addendum.
How long we keep it
- Your account and content: while you have an account. Delete it and your personal details are removed straight away and your content is taken down.
- Subscription transaction records: 6 years, for tax law.
- Moderation records about content that broke our rules: up to 12 months.
- Server logs: 30 days. Database backups: roll off within 35 days.
- Sign-in codes: 15 minutes, then useless; the records are cleared regularly.
Your rights
Under UK data protection law you can ask for a copy of your data, to correct it, to delete it, to restrict or object to how we use it, and to receive it in a portable format. You can delete your account yourself in the app (You, Settings, Delete account). For anything else email info@worklessgolfmore.co.uk. We will reply within one month and there's nothing to pay.
Children
GKC is for people aged 16 and over. We don't knowingly hold data about anyone younger. If you think we do, tell us and we'll delete it.
Security
Everything travels over encrypted connections. Sign-in uses one-time codes or Apple, so there is no password for anyone to steal. Access to our systems is limited to the people who need it.
Complaints
Please tell us first at info@worklessgolfmore.co.uk. You also have the right to complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.
Changes
If we change this policy in a way that matters, we'll tell you in the app before it takes effect. The date at the top shows the latest version.